Have you had AI draft a job description from your intake notes?

You give AI the must-haves, pay range and a past posting you liked, and it drafts a clear, inclusive description you edit with the hiring manager.

How to automate it

How to automate “write and post job descriptions”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

60 min

typically, once a week

65%

of the time can be automated

Easy

to set up

Fix 1 of 2

AIBest fix

Have AI draft the job description from the intake notes

Give AI the intake notes and a past posting you liked; it drafts a clear, inclusive job description you edit with the hiring manager.

Typically saves about 50% of the time5 min to set up

1Collect the intake notes, salary range and a past posting with the right tone.
2Use the prompt below (or the AI job description writer in your ATS or LinkedIn).
3Check that every requirement is real and the pay range meets local pay transparency laws.
4Send to the hiring manager for one round of edits.

Prompt to copy

Write a job description for a [JOB TITLE] at [COMPANY], a [ONE-LINE COMPANY DESCRIPTION]. Must-haves: [LIST]. Nice-to-haves: [LIST]. Pay range: [RANGE]. Location and work setup: [DETAILS]. Use plain, inclusive language, avoid jargon and gender-coded words, and keep requirements to the must-haves only. Structure: About the role, What you will do (5 bullets), What you bring, Pay and benefits. Under 450 words. Match the tone of this example: [PASTE PAST POSTING].

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot (company-approved account) · LinkedIn or ATS AI job description writer

Fix 2 of 2

Software feature

Post once from the ATS to every job board

Your ATS can publish the job to your careers page, LinkedIn, Indeed and others in one step and pull applicants back into one place.

Typically saves about 40% of the time30 min to set up

1Connect your job board accounts in the ATS (Greenhouse, Ashby, Lever, Workable, BambooHR, JazzHR).
2Choose default boards for each type of role.
3Post from the ATS only, so every applicant lands in one pipeline.

Tools: Greenhouse · Ashby · Lever · Workable · BambooHR · JazzHR

Quick wins

Have you tried…

Have you had AI draft a job description from your intake notes?: You give AI the must-haves, pay range and a past posting you liked, and it drafts a clear, inclusive description you edit with the hiring manager.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

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