Smarter Week

How to automate it

How to automate “email candidates updates and rejections”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

30 min
typically, every day
70%
of the time can be automated
Easy
to set up

Fix 1 of 1

Software feature

Send candidate updates from templates triggered by stage changes

Your ATS can send a personalized update or a kind rejection when you move a candidate to a stage, including in bulk.

Typically saves about 60% of the time45 min to set up
  1. 1Write templates for each stage: received, moving forward, rejected after application, rejected after interview.
  2. 2Use merge fields for name and role so each one reads personal.
  3. 3Turn on automatic sending (with a delay of a day for rejections) when the stage changes.
  4. 4Write rejections after final interviews personally.

Tools: Greenhouse · Ashby · Lever · Workable · BambooHR

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

RecruiterAgency / Staffing Recruiter

HourLeak · the 8-minute work audit

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Other common tasks for Recruiters