Smarter Week

How to automate it

How to automate “search LinkedIn for candidates and send outreach messages”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

60 min
typically, every day
50%
of the time can be automated
Some setup
to set up

Fix 1 of 2

Software featureBest fix

Use AI-assisted search and automated sequences for sourcing

LinkedIn Recruiter's AI search and tools like Gem, hireEZ, SeekOut and Juicebox let you describe the person in plain words and send follow-up sequences automatically.

Typically saves about 35% of the time45 min to set up
  1. 1Describe the ideal candidate in plain words in LinkedIn Recruiter's AI search or your sourcing tool.
  2. 2Review and refine the shortlist yourself.
  3. 3Set up a three-step outreach sequence with automatic follow-ups.
  4. 4Check the shortlist for diversity of background before you send.

Tools: LinkedIn Recruiter · Gem · hireEZ · SeekOut · Juicebox

Fix 2 of 2

AI

Have AI write personalized outreach from the profile

Paste the role and a candidate's public profile; AI drafts a short, specific message that gets more replies than a generic template.

Typically saves about 40% of the time5 min to set up
  1. 1Write a two-line pitch for the role you can reuse.
  2. 2Paste the role pitch and the candidate's public profile summary with the prompt below.
  3. 3Edit so it sounds like you and send. Never paste anything that is not public.
Prompt to copy
Write a LinkedIn message under 90 words to [CANDIDATE FIRST NAME] about a [ROLE] at [COMPANY]. Role pitch: [TWO LINES]. Their profile: [PASTE PUBLIC SUMMARY]. Mention one specific thing from their experience that fits the role. Friendly, no hype, end with a simple question. Do not mention age, family, or anything personal.

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot (company-approved account) · LinkedIn Recruiter AI-assisted messages

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

RecruiterAgency / Staffing Recruiter

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Other common tasks for Recruiters