Smarter Week

How to automate it

How to automate “photocopy and prepare class materials”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

30 min
typically, a few times a week
30%
of the time can be automated
Easy
to set up

Fix 1 of 1

Process fix

Split planning with your team and keep everything in one shared place

When each teacher in a grade or department plans one unit and shares it, everyone plans less. Posting materials online also cuts photocopying.

Typically saves about 25% of the time1 h to set up
  1. 1Agree with your team who plans which units this term.
  2. 2Keep plans, slides and worksheets in one shared drive or course.
  3. 3Post materials in Google Classroom, Canvas, Schoology or Teams instead of printing everything.
  4. 4Keep a ready-made emergency sub plan folder for each class.

Tools: Google Classroom, Canvas, Schoology or Microsoft Teams for Education · Shared drive

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Teacher

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Teachers