Smarter Week

How to automate it

How to automate “write report card comments”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

240 min
typically, once a month
55%
of the time can be automated
Easy
to set up

Fix 1 of 1

AI

Have AI turn your notes on each student into report comments

Jot two or three notes per student; AI turns them into personal, well-written comments in your school's style. You check every one.

Typically saves about 55% of the time10 min to set up
  1. 1Make a table: student initials or number, strengths, next steps, effort.
  2. 2Use your school-approved AI tool (MagicSchool and Brisk have report card tools) with the prompt below.
  3. 3Read every comment and adjust so it sounds like you.
  4. 4Paste into the report system and add names back there.
  5. 5Use only tools your school or district has approved for student data (FERPA). Leave out student names and private details unless the tool is approved for them.
Prompt to copy
Write report card comments for [SUBJECT/GRADE]. For each row below, write [LENGTH, e.g. 3-4 sentences]: one specific strength, one area to improve with a practical tip for home, and an encouraging close. Use "[STUDENT]" in place of the name. Vary the wording so comments do not sound copied. Follow this style: [PASTE AN EXAMPLE COMMENT YOU LIKE].

[PASTE TABLE]

Tools: MagicSchool · Brisk · Gemini for Education · Microsoft Copilot

Quick wins

Have you tried…

Have you had AI turn your quick notes into report card comments?
You jot a few words per student, and AI writes a full, personal comment in your style. You check every one before it goes in.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Teacher

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

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Other common tasks for Teachers