Smarter Week

How to automate it

How to automate “write IEP, 504 and progress paperwork”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

120 min
typically, once a month
40%
of the time can be automated
Some setup
to set up

Fix 1 of 1

AI

Use an approved AI tool to draft IEP goals and progress notes

AI can turn your data and observations into clear, measurable draft goals and progress notes. The team still decides; you save the drafting time.

Typically saves about 35% of the time10 min to set up
  1. 1Check which tools your district approves for special education paperwork. Never put student names or identifiers into a tool that is not approved.
  2. 2Gather the data: baseline scores, observations, current accommodations.
  3. 3Use the prompt below.
  4. 4Review with your case manager or team and enter it in the IEP system.
Prompt to copy
Using this data for a [GRADE] student (no name): [BASELINE DATA AND OBSERVATIONS], draft [NUMBER] measurable annual goals in [AREA] using the format: condition, behavior, criteria, timeframe. Then draft a short progress note for [PERIOD] in plain language for parents. Mark anything that needs team input as [TEAM].

Tools: MagicSchool · District-approved AI tools

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Teacher

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Teachers