Smarter Week

How to automate it

How to automate “find SaaS tools and licenses nobody uses”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

120 min
typically, once a month
60%
of the time can be automated
Some setup
to set up

Fix 1 of 1

Software feature

Track devices and SaaS licenses in an asset tool that updates itself

MDM and SaaS management tools discover devices and app usage automatically, so the inventory is current and unused licenses show up without a spreadsheet hunt.

Typically saves about 50% of the time4 h to set up
  1. 1Use the asset module in your service desk (ServiceNow, Jira Service Management Assets, Freshservice) or Snipe-IT, synced from your MDM.
  2. 2Connect a SaaS management tool (Zluri, Torii, Productiv, Zylo, or Okta and Entra usage reports) to see which apps are used.
  3. 3Set a monthly report of licenses unused for 60 days.
  4. 4Reclaim or cancel them, and stop updating the spreadsheet.

Tools: ServiceNow or JSM Assets · Freshservice · Snipe-IT · Zluri · Torii · Productiv

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

IT / Systems administrator

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