Smarter Week

How to automate it

How to automate “text staff one by one about changes and updates”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

20 min
typically, every day
60%
of the time can be automated
Easy
to set up

Fix 1 of 1

Software feature

Send updates once in a team app instead of texting people one by one

A team chat for frontline staff lets you post once, see who has read it, and keeps work out of personal text threads.

Typically saves about 50% of the time30 min to set up
  1. 1Check what your company uses: the messaging in your scheduling app, Microsoft Teams, Connecteam or Beekeeper.
  2. 2Create a channel per store or shift.
  3. 3Post changes once and pin key info (rota, menu changes, promotions).
  4. 4Ask staff to react or tick to show they have read it.

Tools: Messaging in 7shifts, Deputy, Homebase, When I Work, UKG or Harri · Microsoft Teams · Connecteam · Beekeeper

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Store / shift managerHotel housekeeping / rooms operations lead

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Store / shift managers