Smarter Week

How to automate it

How to automate “write impact stories, newsletters and social posts”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

60 min
typically, once a week
60%
of the time can be automated
Easy
to set up

Fix 1 of 1

AI

Have AI turn program notes into newsletters and social posts

Give AI your rough notes, a quote and the numbers; it drafts a short impact story plus newsletter and social versions in your voice. You check facts and consent.

Typically saves about 50% of the time5 min to set up
  1. 1Collect the facts, a quote (with written consent) and one or two numbers.
  2. 2Remove anything that could identify a client who has not consented.
  3. 3Use the prompt below with an example of a post you liked.
  4. 4Edit for voice and accuracy, then schedule.
Prompt to copy
Write an impact story for [ORGANISATION]'s supporters about [PROGRAM]. Facts: [NOTES]. Quote (consented): [QUOTE]. Numbers: [NUMBERS]. Give me: 1) a 200-word newsletter story with a headline, 2) a 60-word social post, 3) a one-line email subject. Match the tone of this example: [PASTE]. Dignified, not pitying. Do not invent details or quotes.

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot · Canva Magic Write

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Program manager / coordinatorFundraiser / development officer

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Program managers / coordinators