Have you set up an AI assistant loaded with your brand guidelines to check copy?

You upload your style guide to a Claude Project, ChatGPT Project or Gem once. Anyone can paste copy in and get off-brand words and tone flagged before it reaches review.

How to automate it

How to automate “check other people's work against the brand guidelines”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

30 min

typically, a few times a week

50%

of the time can be automated

Easy

to set up

Fix 1 of 2

Software featureBest fix

Set up a brand kit and locked templates in Canva or Adobe Express

With your logos, colors and fonts loaded and key layouts locked, anyone can make an on-brand graphic in minutes and you review less.

Typically saves about 40% of the time2 h to set up

1Load logos, colors and fonts into Canva Brand Kit or Adobe Express brand libraries.
2Build templates for the formats you make most, and lock the logo and layout.
3Share them with the team and with sales.
4Use the brand-check features (Canva brand controls) before anything goes out.

Tools: Canva Brand Kit and brand templates · Adobe Express brand libraries · Figma components

Fix 2 of 2

Have AI check copy against your brand guidelines first

Load your style guide into a Claude Project, ChatGPT Project, Gem or Canva's brand tools; it flags off-brand words and tone before it reaches you.

Typically saves about 40% of the time30 min to set up

1Upload your brand and style guide to a Claude Project, ChatGPT Project, Gemini Gem or Copilot agent.
2Share it with the team and ask them to run copy through it before review.
3Use the prompt below for one-off checks.
4Spend your review time on judgment calls, not commas.

Prompt to copy

Using our brand and style guide [PASTE OR ATTACHED], review the copy below. List every place it breaks the guide (tone, banned words, capitalisation, claims, formatting) with a suggested fix. Then give the corrected version. Do not change the meaning.

Copy:
[PASTE]

Tools: Claude Projects · ChatGPT Projects · Gemini Gems · Grammarly brand tones · Writer

Quick wins

Have you tried…

Have you set up an AI assistant loaded with your brand guidelines to check copy?: You upload your style guide to a Claude Project, ChatGPT Project or Gem once. Anyone can paste copy in and get off-brand words and tone flagged before it reaches review.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Brand / Graphic Design

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.