Smarter Week

How to automate it

How to automate “prepare and release the weekly payment run”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

60 min
typically, once a week
50%
of the time can be automated
Some setup
to set up

Fix 1 of 1

Software feature

Pay approved bills in one batch that syncs back to the ledger

Paying from your AP tool by scheduled ACH batch removes the export, bank upload and manual marking-as-paid steps.

Typically saves about 45% of the time2 h to set up
  1. 1Connect your AP tool (BILL, Ramp, Tipalti, Melio) to your bank and your ledger.
  2. 2Set a fixed payment day each week and pay everything approved and due.
  3. 3Keep two-person approval on the batch release.
  4. 4Let the sync mark bills paid in QuickBooks, Xero or NetSuite and send remittances.

Tools: BILL · Ramp · Tipalti · Melio · Your bank's positive pay

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

AP / AR specialist

HourLeak · the 8-minute work audit

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Other common tasks for AP / AR specialists