Smarter Week

How to automate it

How to automate “write up classroom observations and evaluations”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

60 min
typically, once a week
45%
of the time can be automated
Easy
to set up

Fix 1 of 1

AI

Have AI turn your observation notes into the write-up against the framework

Type or dictate quick notes during the observation; AI organizes them under your evaluation framework (Danielson, Marzano or your own) with evidence and next steps.

Typically saves about 40% of the time5 min to set up
  1. 1Take time-stamped notes during the lesson.
  2. 2Use your district-approved AI tool with the prompt below. Use the teacher's role, not their name.
  3. 3Check every piece of evidence and rating is yours.
  4. 4Paste into your evaluation system.
Prompt to copy
Organize my classroom observation notes under the [FRAMEWORK NAME] domains: [LIST DOMAINS]. For each, quote the evidence from my notes, note a strength and one specific next step. Do not suggest ratings unless I gave them. Do not add evidence that is not in my notes.

Notes: [PASTE]

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot · District-approved AI tools

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

School administrator

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for School administrators